Beyond the Bottom Line: What Really Drives Value in Event Transportation

When planning a corporate meeting, incentive trip, or large-scale event, transportation is often treated as a line item — something to price out quickly and move past. Yet in reality, transportation plays a defining role in the overall guest experience. It is the first and last touchpoint for any event.

That’s why Dav El | BostonCoach is hosting an upcoming live webinar designed to challenge traditional thinking and help planners look beyond cost alone.

Why Transportation Deserves a Strategic Lens

Focusing solely on price can introduce hidden risks: late arrivals, inconsistent service, communication breakdowns, and avoidable stress for both planners and guests. Strategic transportation planning, on the other hand, enhances reliability, protects the event brand, and ensures a seamless experience from curb to conclusion.

This 45-minute live webinar will unpack the true drivers of value in event transportation — and explain how informed decision-making can prevent issues long before wheels are in motion.

Webinar Details

Title: Beyond the Bottom Line: What Really Drives Value in Event Transportation
Date: Tuesday, February 10
Time: 2:00 PM – 2:45 PM EST
Format: Live Webinar
Registration: Complimentary

What You’ll Learn

Our experts will go beyond the invoice to explain what actually drives transportation costs — and how to evaluate a partner based on performance, not just pricing.

Key topics include:

• Factors influencing pricing beyond vehicle type and hourly rates

• Key differences between brokers, operators, and affiliate-based models

• How communication and on-site coordination directly impact guest experience

• Essential questions to ask before signing a transportation contract

• Common red flags that signal hidden costs over time

You’ll also gain insight into critical operational elements such as affiliate vetting, fleet standards, on-site management, and crisis response — all of which are vital for delivering flawless event transportation.

Who Should Attend

This session is ideal for:

• Corporate meeting and event planners

• Incentive travel and hospitality professionals

• Executive assistants and corporate travel managers

• Destination management companies (DMCs)

If you are responsible for guest experience, logistics, or vendor selection, this webinar will provide practical guidance you can apply immediately.

What You’ll Walk Away With

Attendees will leave with:

• A clear framework for evaluating transportation partners

• Expert insights into avoiding costly missteps

• Practical tools for making value-driven transportation decisions

The goal is simple: empower planners to select partners who protect their event, their guests, and their reputation — not just their budget.

Meet the Speakers

Matt Greene
Director of Client Experience & Affiliate Management
An expert in operational excellence and partner standards, Matt brings deep insight into what it takes to deliver consistent service across complex event programs.

Leanne Liautaud
Event Sales Manager
Leanne works closely with planners to align transportation solutions with event goals, ensuring both value and execution excellence.

Reserve Your Spot

Registration is complimentary, but space is limited.
Join us to discover how transportation — when planned strategically — becomes a competitive advantage rather than a cost concern.

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